Job Opportunities this Month

01/01/2018
by Brian Tumusiime

HUMAN RESOURCE MANAGER

About US:

Appliance World Ltd (the company) is one of the largest organizations in Uganda dealing in consumer electronics (refrigerators, microwaves, audio products, televisions, and washing machines), commercial air conditioning and mechanical ventilation, mobile phones, computers/network monitors.

Duties and Responsibilities:

  • Staff recruitment; this involves creating job descriptions and role profiles for vacancies, looking through existing applications in file to find CV’s matching the candidate profile, drafting job adverts or liaising with a recruitment consultant to identify the candidate up until a suitable person is recruited.
  • Keeping all staff data in an organized manner. This will include appointment letters, warnings, correspondence, bio data, leave applications etc.
  • Payroll; preparing time attendance reports and presenting deductions per employee to the accounts department so that salaries can be paid appropriately.
  • Appraising staff on specified intervals.
  • Regularly interacting with departments and their heads to see if you can help in resolving any problems; Issuing and taking disciplinary action as defined by the company.
  • Dealing with staff issues, complaints and suggestions quickly and appropriately.
  • Ensuring that the company’s insurance policies are valid, dealing with insurance claims and all related issues.
  • Dealing with maintenance issues, for example, plumbing issues, issues to do with NWSC, UMEME, Telephone PABX, Internet

Position Requirements

  • Skills required:
    – A Bachelor’s Degree in Human Resource Management or any other related field.
    – A Post Graduate qualification in Human Resource Management will be of added advantage.
    – Experience in dealing with a large workforce is desirable.How To Apply – Do One Of The Following
  • Send your cover letter and CV by email to januaryjobs@applianceworld.co.ug
  • Deliver your application to Appliance World’s offices at Spring Close, Wankoko (off Old Portbell Rd – same compound as Cairo Bank), Bugolobi
  • Call or WhatsApp 0756 817 062 for questions
  • Deadline for applications is Saturday 31st January, 2018.

DEPUTY GENERAL MANAGER

Job Summary: The Deputy General Manager will be mainly responsible for overseeing all administrative functions of the company. A major part involves leading and directing employees. The incumbent will be tasked with ensuring administrative efficiency, proper procedure, implementation of policies and employee morale.

Key Duties and Responsibilities:

  • For Air Conditioning Division – Projects – Checking the detailed status of work progress, payments, material approvals, quotations to be made and follow each and every item in detail until complete.
  • Air Conditioning Division – Service – Checking that services are being done on time, if any materials or money is required, if there are any client complaints, outstanding repairs, quotations to be approved, LPO’s we are waiting for, contract expiring, contracts undergoing renewal, tools and follow up each item in detail.
  • Air Conditioning – Marketing – Holding marketing meetings, meeting every marketer. Meeting clients when necessary. Following up each and every issue in extreme detail.
  • Human Resources & Administration – Approvals of air time, lunch, transport, staff welfare, other petty cash expenses. Discussions on staff who are unhappy, who want increments, who are not performing, who should be terminated. Including cases of misconduct and/or wrongful activity in the company. Interviewing of staff who are required. Incorporating them in the company. Checking and approving lunch payments.
  • Sales & Marketing – tasked with reviewing of PSI for ordering purposes. Reviewing daily sales report to see if we are on target. Reviewing sales of Kibira Road showroom to see they are on target. Checking and matching the prices of competitors. Meeting GAME and other hyper markets frequently and develop strategies to have no. 1 market share. Setting and issuing monthly (or more frequently if required) price lists. Ensuring no understock or overstock levels.
  • Tendering and Quotations – Responsible for approving tender documents for purchase. Setting an internal deadline and pushing and chasing to see that it is signed by the internal deadline. Checking the tender document thoroughly. Reviewing prices carefully. Following the status of all submitted prequalification’s and seeing that we are shortlisted. Following all tenders submitted one by one after submission to see that we get the award.
  • Service of Consumer Electronics – Checking the status of outstanding items. Ensuring that once received they are repaired and returned within 72 hours. Approving spares to be ordered by air and sea from LG and purchase of local market prices. Approving petty cash expenditure. Checking the happy call status for all of the clients and seeing that no client is left unhappy.
  • Imports & Exports – Heavy involvement in mixed container planning. Receiving freight rates, negotiating them and nominating freight agents. Ensuring that goods leave supplier on time and reach us on time. Approving freight payments.
  • Accounts and Finance – Asking for and approving salaries, PAYE, NSSF, VAT. Checking and approving supplier payments, checking and ensuring costing is entered. Checking and ensuring that daily accounting duties and done. Checking and approving petty cash expenditure.

Qualifications, Skills and Experience: The ideal candidate should have qualifications and experience to perform the aforementioned tasks

  • How To Apply – Do One Of The Following
  • Send your cover letter and CV by email to januaryjobs@applianceworld.co.ug
  • Deliver your application to Appliance World’s offices at Spring Close, Wankoko (off Old Portbell Rd – same compound as Cairo Bank), Bugolobi
  • Call or WhatsApp 0756 817 062 for questions
  • Deadline for applications is Saturday 31st January, 2018.

PERSONAL ASSISTANT TO THE MANAGING DIRECTOR

Job Overview:

The MD travels once in two years and rarely has meetings with external parties. He does not receive phone calls and doesn’t eat lunch. So, the normal picture that comes to mind when the work of PA is mentioned does not apply to this particular position.

Duties and responsibilities

  • The MD spends most of his day on following up on tasks senior employees/ Departments are supposed to have done. There are approximately 150 tasks per day, they require to be followed up upon and approximately 25 people are directly reporting to him. Its your core responsibility to make sure employees to meet the MD are well scheduled on a daily basis.
  • The people that are supposed to do these tasks in time do not always do so, sometimes they are late, other times they have done the task poorly and other times they have not done them at all.
  • It is your duty as the PA to ensure that the tasks are done. Regardless of the reasons as to why the tasks are not done or whose fault it is, YOU will be blamed.
  • Sometimes, the people reporting also claim to have done the task, but they are re scheduled to meet the MD for having done tasks very poorly. So you will have to ensure that the task is done to his satisfaction before allowing the person into his office to present the task.
  • This job is not about screening calls and directing visitors, it is far more difficult and complex.
  • The working hours are long and the pressure is tremendously high. It is not for the faint hearted.
  • Applying for, having permits for expatriate staff processed and Involving in human resources quite heavily since it falls under the MD.
  • Handling tasks that the MD is responsible for directly by Ensuring statutory compliance by getting and processing documents on time e.g. payment of Local Service Tax, ensuring the company has a trading license and any other related documents.
  • Ensuring that the multitude of reports that the MD needs are given to him on time, whether from you or to be done by other staff.
  • Keeping a detailed ‘tab’ and being on top of all other department operations. The MD will always ask YOU questions about other departments, their problems, their performance; you must KNOW.
  • Involving in collection of debt directly. The MD duly controls this.
  • Being in charge of contracts and renewals.
  • Extremely organizing filing of all the MD’s documents and documents he asks for.
  • Involving in preparing tenders as well as monitoring the tendering department and updating the MD about tender status on a daily basis.

Requirements:

The applicant should be having three years’ experience, bachelor’s Degree in Administrative/ Management Science, Social works and Social Administration and any Other related field.

  • How To Apply – Do One Of The Following
  • Send your cover letter and CV by email to januaryjobs@applianceworld.co.ug
  • Deliver your application to Appliance World’s offices at Spring Close, Wankoko (off Old Portbell Rd – same compound as Cairo Bank), Bugolobi
  • Call or WhatsApp 0756 817 062 for questions
  • Deadline for applications is Saturday 31st January, 2018.

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